Environmental and Safety Solutions, Inc.
Bilingual Safety Admin (ESS-425)
Saline, Michigan•Contract
$27 - $30 hourly
$27 - $30 hourly
About the Job
Bilingual Construction Safety Administrative Assistant.
Position Overview:
We are seeking a reliable, detail-oriented, bilingual Administrative Assistant to support the Health and Safety team on a construction project. This role will provide administrative, documentation, coordination, and communication support to the Project Safety Manager and site team.
The ideal candidate will be comfortable working in a construction site environment, proficient in Microsoft Office and SharePoint, and capable of delivering site safety orientations in a second language by following an established script.
Local candidates are preferred.
Key Responsibilities:
- Provide administrative support to the Project Safety Manager and Health and Safety team in accordance with company policies, project requirements, and established procedures.
- Maintain accurate safety records, project documentation, reports, training records, and other required paperwork.
- Utilize Microsoft Office applications, including Word, Excel, and PowerPoint, as well as SharePoint, to manage documentation, track information, and support project operations.
- Perform general administrative duties, including filing, data entry, document preparation, correspondence, scheduling, calendar management, and telephone support.
- Assist with the preparation and submission of monthly reports and other project or client reporting requirements.
- Support communication and coordination between the Safety Manager, project management team, site personnel, clients, vendors, and external agencies.
- Assist with site logistics, meeting coordination, travel arrangements, visitor management, and general team organization as needed.
- Support the implementation of required safety procedures, administrative improvements, and project-specific changes.
- Monitor assigned tasks and deadlines, promptly escalating issues or potential problems to the appropriate manager.
- Contribute to the efficient day-to-day operation of the site safety team and help achieve established project and individual performance goals.
- Maintain confidentiality and comply with all applicable company policies, project procedures, and site requirements.
Qualifications and Requirements:
- 2–5 years of administrative or office support experience.
- Bilingual (English and Spanish)
- Communicate effectively with a diverse construction workforce.
- Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
- Experience using SharePoint and electronic document management systems.
- Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
- Dependable, team-oriented, and professional, with strong communication and interpersonal skills.